City of Elk Horn
Agenda Procedure 01-2024
City of Elk Horn, Iowa City Council Agenda Setting Policy
Purpose This policy outlines the procedure for setting the agenda for regular meetings of the Elk Horn City Council. Regular meetings are held on the first Wednesday of each month, unless otherwise scheduled.
1. Agenda Requests Residents, property owners, business owners, vendors, organizations, and other governmental agencies may request that a topic be placed on the Elk Horn City Council agenda.
Requests must be made to the City Clerk. The City Clerk will ask for the topic and any supporting documentation to be submitted by the specified deadline. The Clerk will inform the requestor that the topic will be placed on the tentative agenda for the Mayor’s review.
2. Council Packet Notification Approximately one week before each council meeting, the City Clerk will send an email to the Mayor, staff, finance advisors, and, if necessary, the City Attorney notifying them that it is council packet week.
3. Submission Deadlines All agenda topic requests must be submitted to the City Clerk no later than three (3) days before the first publication of the council packet. This is typically the Friday before a Wednesday meeting.
4. Draft Agenda Preparation The City Clerk will prepare a draft agenda and send it to the review group (Mayor, staff, and other relevant parties) for comments and revisions.
5. Agenda Review and Approval: Once revisions are complete, the City Clerk prints the draft agenda for the Mayor’s review. The Mayor reviews the agenda and provides final approval. The City Clerk incorporates the approved agenda into the council packet and ensures it is posted publicly in the required locations.
6. Posting Locations The approved agenda shall be posted in the following three (3) locations: Elk Horn Library, Shelby County State Bank, Elk Horn U.S. Post Office. The agenda will also be published online at www.cityofelkhornia.com
7. Denied Agenda Requests If a request to be placed on the agenda is denied by the Mayor, the requestor may still attend a City Council meeting and ask the Council to direct staff to place the topic on a future agenda. No discussion of the topic’s points shall occur until the item is formally added to an agenda.
8. Reintroduction of Previous Topics If the City Council has previously discussed or voted on a topic and no motion was made to bring it forward, the topic may only be reintroduced if three (3) council members on the prevailing side request that it be placed on a future agenda.
Adopted by Resolution 2021-1.1 on January 9th, 2024
Purpose This policy outlines the procedure for setting the agenda for regular meetings of the Elk Horn City Council. Regular meetings are held on the first Wednesday of each month, unless otherwise scheduled.
1. Agenda Requests Residents, property owners, business owners, vendors, organizations, and other governmental agencies may request that a topic be placed on the Elk Horn City Council agenda.
Requests must be made to the City Clerk. The City Clerk will ask for the topic and any supporting documentation to be submitted by the specified deadline. The Clerk will inform the requestor that the topic will be placed on the tentative agenda for the Mayor’s review.
2. Council Packet Notification Approximately one week before each council meeting, the City Clerk will send an email to the Mayor, staff, finance advisors, and, if necessary, the City Attorney notifying them that it is council packet week.
3. Submission Deadlines All agenda topic requests must be submitted to the City Clerk no later than three (3) days before the first publication of the council packet. This is typically the Friday before a Wednesday meeting.
4. Draft Agenda Preparation The City Clerk will prepare a draft agenda and send it to the review group (Mayor, staff, and other relevant parties) for comments and revisions.
5. Agenda Review and Approval: Once revisions are complete, the City Clerk prints the draft agenda for the Mayor’s review. The Mayor reviews the agenda and provides final approval. The City Clerk incorporates the approved agenda into the council packet and ensures it is posted publicly in the required locations.
6. Posting Locations The approved agenda shall be posted in the following three (3) locations: Elk Horn Library, Shelby County State Bank, Elk Horn U.S. Post Office. The agenda will also be published online at www.cityofelkhornia.com
7. Denied Agenda Requests If a request to be placed on the agenda is denied by the Mayor, the requestor may still attend a City Council meeting and ask the Council to direct staff to place the topic on a future agenda. No discussion of the topic’s points shall occur until the item is formally added to an agenda.
8. Reintroduction of Previous Topics If the City Council has previously discussed or voted on a topic and no motion was made to bring it forward, the topic may only be reintroduced if three (3) council members on the prevailing side request that it be placed on a future agenda.
Adopted by Resolution 2021-1.1 on January 9th, 2024
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